Working with the wider document control team, we are looking for a Document Controller who will take responsibility for managing, organising, and maintaining all project and company documentation in a secure and efficient manner, and in accordance with NIS Ltd’s defined Document Control procedures.
Specific Areas of Responsibility:
- Provide a ‘gate keeper’ service for electronic and paper based communications and document record systems to safeguard our quality assurance standards.
- Deliver a robust, quality assured document control across a portfolio of projects, commencing with information hand over from all departments through to completion of documentation records on individual projects.
- Ensure that documents are accurate, up-to-date, and easily accessible to relevant stakeholders, supporting compliance, quality assurance, and operational efficiency.
- Ensure the appropriate use of Client documentation – format and revision.
- Timely distribution of correspondence; accurate use and maintenance of document registers (as defined by the DC procedures).
- Ensure correct filing, retention and configuration procedures are followed.
- Capture areas of non-conformance and issuing of NCR’s (non-conformance report), where applicable.
- Capturing areas for improvement through NIS’ Continuous Improvement process.
- In liaison with the Project Manager, manage and record all Project (Contract) correspondence with our external Clients and Stakeholders including the accurate and timely management of all associated documentation.
Closing date for applications is Thursday 9th July 2026